Privacy Policy

When you use our website, attend our events, participate in our workshops, work or volunteer with us, or engage with our services in any other way, we may collect personal identifiable information about you (our "user"). We are committed to protecting your privacy and your data. We only collect the data we need to provide you with the best possible service, and any data we hold will only ever be used in accordance with this Privacy Policy.

Our website is operated by Data4Change, a not-for-profit company limited by guarantee registered in England & Wales (No. 11274689). We are the data controller for the purposes of the General Data Protection Regulation (GDPR) where applicable.

What information we collect

We collect information about you at different stages and through various means. We try to collect as little data as necessary to provide our services. We will only collect such data with your explicit consent. Specifically, we collect information in the following ways:

1. When you sign up on the website, we will ask for information such as your name, occupation, address, etc.

2. If you subscribe to any of the digital platforms we use (mailing lists, team collaboration tools, etc.), we will collect information about your interaction with the services.

3. If you apply to work with us or attend one of our workshops or events, we may interview you and keep track of your professional profile, skills, etc.

4. In the course of participating in Data4Change activities, the output of your work may contain elements that describe you, e.g. pictures of you or notes that may refer to meetings and events you attended.

We will hold your personal information on our systems for as long as is necessary to provide you with our services. Since knowledge of our past interaction with participants, employees, and partner organisations is essential to continuously improve our services, we may keep data you provide to us indefinitely.

What we do with the information we gather

We collect information to ensure we can provide the best services to you and the organisations we support. In particular:

1. We may keep internal records of our users and activities.

2. We may use the information to improve our products and services. For example, we may perform statistical analysis on the data we have collected or on the feedback you have provided us.

3. We may contact you by email using the email address which you have provided.

4. We may periodically send promotional emails about events or other information which we think you may find interesting (for subscribers only).

5. We may sometimes use the address you provided to send you emails about events happening close to you.

6. We may use photos taken during our meetings and events for marketing purposes.

7. We may combine information collected from multiple sources under a unique profile.

We will inform you of any other purpose other than those set out in this Privacy Policy.

Where the data is stored

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"). It may also be processed by staff and volunteers operating outside the EEA. Such personnel may be engaged in statistical analysis of your data and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy.

The information that we have collected about you will be stored on Data4Change-owned or third party servers, and, on occasions, on the local machines of staff and volunteers.

We take the security of your personal information seriously and have implemented appropriate physical, electronic, and managerial procedures to prevent unauthorised access, disclosure, alteration, or destruction of the information we hold.

However, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk.

Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access. 

Information that we share

We do not share personal information about our users with companies, organisations, and individuals outside of Data4Change, unless one of the following holds:

1. We have the user’s explicit consent.

2. For sensitive personal information, we have the user’s explicit, opt-in, consent.

3. We are required by law to do so.

Cookies and third party tools

Our website uses cookies to help us provide a better service to our users. Cookies are small data files which are stored on the user’s computer or mobile device when visiting a website. They can be managed through the user’s internet browser.

During your interaction with Data4Change, we may ask, mandatorily or optionally, that you use a third-party tool. We do our best to ensure that they are compliant with any applicable law. However, such tools are not covered by this Privacy Policy, and we do not have any control over them. Therefore, we are not responsible for the protection and privacy of any information which you provide whilst using such third-party tools.

Our website may contain links to other websites of interest. However, any personal information you provide while visiting those websites is not governed by this Privacy Policy.

Controlling your personal information

Our policy is written using the European Union’s General Data Protection Regulation (GDPR) as a reference for all Data4Change activities, including for individuals outside of the EU for which the law may not be applicable. You have the right to review, amend and delete the data we have about you. For this, you can contact us at hello@data4chan.ge

Supervisory data authorities

If Data4Change suspects or has proof of any data breach happening, by us or any of our processors, Data4Change will notify the relevant supervisory data authority and follow any applicable procedures as required by the law. If you suspect any data breach by Data4Change, or in case of any dispute regarding your personal information, you have the right to contact the relevant supervisory data authority. We urge you to contact us in the first instance so we may work together to resolve the issue.

Changes

Our Privacy Policy may change from time to time. We will post any Privacy Policy changes on this page, and, if the changes are significant, we will provide a more prominent notice, such as an email notification of Privacy Policy changes.

Thank you for taking the time to read our Privacy Policy. If you have any questions, please contact us at hello@data4chan.ge

This Privacy Policy was last updated on 31 March 2023.